Do we have to release the audio or videotape of board meetings or can we give them only the written minutes?
March 31, 2008
Since the tape exists and is in the district's possession it is a public document which must be released when requested as long as the district has it. Once the district has made written minutes from the tape it must be kept for one year. After that it may be destroyed.
The rules for records and how long each must be kept is available here: http://www.sos.state.or.us/archives/recmgmt/sched/gen/schoolmenu.html
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