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Ask OSBA - Posting Meetings Questions

OSBA staff answers some common (and not so common) questions about board governance, board members' roles and responsibilities, good practices, running board meetings and board conflict. Don't see the answer to your question? Ask OSBA!

Dear members:

Your OSBA Team is dedicated to assisting you by responding to all of your questions. Additionally, we are committed to providing you with the best possible information, tools, and practices in a timely manner. There are times when we must research, or consult with other OSBA staff members to provide an answer to your questions. In these circumstances, we ask for your patience as the normal response time could potentially be delayed. Please expect an initial response, by phone or email, within 24-48 hours of submitting your question, and be aware that additional follow-up could take more time. If your question is time sensitive, please be sure to specify your deadlines in your initial request.

Thank you, we look forward to hearing from you!

Legal Disclaimer: The information contained on this site should not be construed as legal advice. If you need legal advice regarding your particular situation, please seek the advice of OSBA’s legal services or independent counsel.


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When and how can board members use e-mail to communicate with each other? Can they discuss and gain consensus on an item by e-mail? - 4/13/12

Do we have to put a notice of our board meetings in the newspaper? Do we have to adopt a newspaper of record? - 10/18/13

Are school board members considered mandatory reporters? If not, how should a board member address the issue of child abuse inside the district or outside of the district? - 10/25/13

Is a board retreat the same as a board workshop? Do we have to post notice and allow the media to attend? - 2/14/11

Can a board add an executive session to an agenda after the meeting has started, even if the executive session wasn't included on the original meeting posting? - 6/10/16

Does a meeting of the superintendent, chair and vice-chair to set the agenda have to be posted as a committee meeting? - 5/16/14

Can a quorum of the board compel board members to attend meetings? We have a minority of members who might not attend a meeting where they will be faced with criticism. The majority of the board wants the minority to attend. - 3/28/13

Do we have to put a notice of our board meetings in the newspaper? Do we have to adopt a newspaper of record? - 1/22/13

Do we have to take minutes at a board retreat and if so do we have to have them approved at the board meeting? - 7/22/16

If our board is having a holiday party, is that considered a meeting and do we need to notice it? - 12/19/16

How long before a meeting is held does the meeting have to be posted? - 2/12/09

When our board passes a political resolution how should we post it and handle the minutes? - 9/05/14

How long before the meeting does a special meeting have to be posted? - 7/23/09

Although the charter school board meeting dates are posted on the school calendar and anyone can request a packet of materials that will be used at the school board meeting, do the agenda and the minutes need to actually be posted where the public can read them? - 3/01/13

We are having a public information session on the budget hosted by the superintendent. The full board will be there and will answer questions. Do we need to post this meeting? - 3/02/12

If a quorum of the board attends a public forum does the forum have to be posted as a board meeting? - 6/17/16

What rules have to be followed for retaining board member emails regarding school district business? - 12/18/15

Our board is planning to meet with another school district board to discuss mutual concerns. Are there any special provisions which need to be followed? - 3/22/13

When do committee meetings have to follow public meetings laws about posting and minutes? - 8/29/13